Accounts Receivables

The Accounts Receivable system has been designed for ease of use in managing the entire process of  billing customers and managing cash receipts processing.  Keeping track of, collecting and posting monies to customer accounts is a snap with the VFP  cash receipts processing system.  The system links to a separate but integrated Sales Order entry module and Sales Quotation module. This is a financial management system that helps you bill your customers for goods and services, while managing your cash flow on a day to day basis.

  

• Customer Master Screen displays pertinent customer specific information, last sales information, account balance, default customer information.
• Unlimited customer entries (limited to disk space).
• Unlimited historical data (limited to disk space).
• Link master customer record to user definable product codes, source codes, class codes, sales rep, commission level, price codes, shipping codes, ship via codes, discount codes, terms codes, etc.
• Customer code is twelve alphanumeric characters.
• Customer lookup by customer code, name, phone number.
• View customer account status from customer master screen.
• View open order status from customer master screen.
• Create invoices, credit memos and debit memos.
• Allows edit list of items to post grouped by invoices, credit memos and debit memos.
• Posting process by cutoff date, allows for daily posting of transactions.
• Linked to general ledger.
• Each inventory item can be assigned to a separate general ledger distribution account.
• Unlimited comments per each line item.
• Unlimited comments for each transaction.
• Direct entry of invoices or conversion from sales orders.
• Auto generate invoice numbers. 
• Print multiple copies of an invoice or send via email.
• User definable label for invoice copies; Original, Accounting Copy, File copy, etc.
• Add new customer from direct invoice entry.
• Add new inventory items from direct invoice entry.
• Allow for inventory returns.
• Invoice non inventory items.
• Allows invoicing for services.
• Allows invoicing of kits linked to bill of materials.
• Invoice for AR only.
• Create debit and credit transactions for AR using a separate sequence number for the DB and CR transactions.
• Select items from multiple warehouse locations. Up to 65,000.
• On line customer credit check from direct invoice entry.
• Multiple shipping addresses per customer.
• Multiple sales reps per invoice.
• Multiple commission level per invoice.
• Automatic commission adjustment for returns, credit memos.
• Period ending commission report.
• Select discount levels per line item.
• Multiple price level per inventory item.
• Select price level by customer, volume, or price code.
• Lot tracking and selection during invoice entry.
• Complete history of lots by lot number, customer and part number.
• Integrated inventory for real-time deduction of on hand quantities.
• Inventory lookup, displays on hand, on order, committed, and prices.
• Complete on-line history of customer prior sales, quotes, open orders during invoice entry.
• Invoice history query with drill down.
• Track sales tax from multiple states/regions.
• Sales analysis by customer, item, class, sales rep, warehouse.
• Prints professional looking laser invoices on blank paper.
• Accepts cash receipts on account as unapplied credits.
• Unapplied credits can be matched to customer invoices and debits at a later time.
• Create debits and credits on the fly during cash receipt entry or unapplied credit processing.
• Apply cash from one customer to multiple customers invoices.
• Accepts non accounts receivable entries.
• Allows processing and applying payments to invoices after the fact.
• User definable aging periods.
• User definable cash management periods.
• Customer status queries can drill down to the invoice line item level.
• Unlimited ship to addresses per customer.
• Unlimited contact information per customer.
• Auto billing feature for recurring charges.
• View customer payment history.
• Link to General Ledger.
• GL Batch posting have own batch Number series.
• End of period processing, optional.
• Sales analysis by customer, item, class, sales rep, warehouse, and many others.
• Select from a group of parameters to zero in on specific sales data.
• Export to Excel.
• Complete fiscal year analysis displayed on one screen by product type and monthly period.
• Monthly summary for a particular part number.
  

      Reports

• Customer receivables open item status report.
• Payment history.
• Brief customer lists.
• Master customer lists.
• Customer lists, select range of: customers, salesmen, class, state, zip code, territory.  Sort by customer name, customer code, class, state, sales rep., zip code, territory.
• Customer Labels.
• Ship To labels.
• Accounts Receivable aging. For range of customers, sales rep. Sort by customer code, customer name, salesman, terms codes.  Select due date cutoff.  Summary or detail.
• Customer statements.
• Customer payment history.
• AR to GL Distribution Journal.  List cash section, AR sections, Sales Section.
• Cash receipts register by range of dates.
• Laser form Invoices.
• Laser form  Credit Memos.
• Laser form Debit Memos.
• Invoice register.
• Posting register: invoice, credit memos, debit memos.
• GL distribution register.
• Sales Analysis.
• Sales Price Lists.
• Sales Tax by State/region.
• Commission reports.
• Daily sales reports.